Conference FAQS

General Questions

  • When and where is the conference taking place?
  • October 17-20, 2018
    Sheraton Salt Lake City Hotel
    150 W 500 S
    Salt Lake City, UT 84101
  • How many people attend the PETE & HETE conference?
  • The last PETE & HETE conference in 2015 had more than 430 attendees: professors, researchers, students, and university personnel associated with higher education health and physical education. We anticipate a similar number for the 2018 PETE & HETE conference.
  • Where can I find the conference schedule?
  • View the final schedule of all workshops, presentations, sessions and events.

Proposal Submissions

  • How do I view or edit a proposal submission?
  • SHAPE America is happy to make any necessary changes to your proposal. Please email and formally request to have your proposal modified and/or scanned to view. Please provide your reference ID# and proposal title, especially if you have submitted multiple programs for consideration.
  • My proposal was accepted, but I can no longer present. What is the cancellation/withdrawal policy?
  • Please contact SHAPE America via email at and formally request to have your proposal withdrawn from consideration. After a formal withdrawal, your submission cannot be resubmitted for consideration. Please provide your reference ID# and proposal title, especially if you have submitted multiple programs for consideration.

    Nearing the conference, every situation will be handled on a case-by-case basis. No-show and late cancellations will be recorded and may impact future acceptance decisions
  • When will I find out the day and time of when I present?
  • The SHAPE America team notified proposal planners via email. If you withdrew your proposal after you have been notified of your presentation date and time, it will be recorded for reference and may impact the committee’s decision to accept future proposals from you.
  • Can I request a specific date and time that my presentation may be programmed for?
  • Upon submission of your proposal it is outlined that you and your presenters must be available anytime during the week of the scheduled conference (October 17-20). Therefore, we do not accept requests for specific programming dates.

Registration and Housing

  • What is the cancellation deadline and policy for registration?
  • All cancellations must be received by email to at least 14 days prior to the start of the event. A $25 processing fee applies to all cancellations. After that date, NO REFUNDS will be made.
  • Are there registration or speaker stipends available for PETE & HETE presenters?
  • At this time, SHAPE America does not offer reduced registration fees or speaker stipends to attend the PETE & HETE conference.
  • I am trying to register for the conference online, but I’m getting an error message. Why?
  • Before selecting “Proceed to Checkout,” you must answer the required disclaimer question and then select the “Save Responses” button. If you have additional registration difficulties, contact or call 703-476-3400.
  • Are meals included with my registration fee?
  • Lunch will be provided Thursday-Saturday
  • Where should I make hotel reservations, and how do I reserve a hotel room?
  • We recommend reserving a room at the conference venue – Sheraton Salt Lake City Hotel. Conference rates:

    Single/double occupancy: $164.00
    Triple occupancy: $174.00
    Quadruple occupancy: $184.00

    To reserve a hotel room, visit or call 801-401-2000. Be sure to mention ‘SHAPE 2018 PETE/HETE Conference’ to get the above rates.
  • When is the deadline to reserve a hotel room?
  • The housing deadline with the group rate is September 25, subject to availability.
  • How do I find a roommate for my hotel arrangements?
  • You can use the SHAPE America online community, where you can network, ask questions and share tips with other attendees as well.

Before the Conference

  • What is the appropriate attire, and what should I pack?
  • Presenters should dress in business casual attire. Aside from presenting, dress is casual. Dress for outside activities/dining are at the discretion of the individual.
  • Where can I access the conference schedule and program book?
  • The final schedule is posted at

    Program books will be accessible via a printable PDF and the SHAPE America mobile app. In an effort to ‘go green,’ printed program books will not be available.
  • What are pre-conference workshops, and how do I attend?
  • The following pre-conference workshops take place on Wednesday, October 17 and can be selected during the registration process (additional $100 fee required for each workshop):

    8 a.m.–12 p.m.
    • Initial HETE Standards Orientation and Program Report Preparation
    • Initial PETE Standards Orientation and Program Report
    1-5 p.m.
    • HETE: Aligning Assignment, Assessments, and Rubrics
    • PETE: Aligning Assignment, Assessments, and Rubrics
  • Can I purchase resources and texts to supplement learning for the conference?
  • Yes! Two new e-books will be accessible this fall. National Standards and Guidelines for Physical Education Teacher Education, 4th Edition includes initial PETE standards and components and focuses on outcomes-based assessment. National Standards and Guidelines for Health Education Teacher Education includes initial HETE standards and components and focuses on standards-based assessment. Both books provide sample rubrics, guidance on preparing for CAEP reviews, and guidance on writing assessments.

    You can add these e-books to your registration at a special PETE & HETE Conference rate of $10 each!
  • What equipment will be provided in the presentation rooms?
  • If requested on the proposal submission, screens, LCD projectors, and microphones (if it is a larger room) will be provided. CD/DVD players, extension cords, laptops, and laser pointers are NOT provided by SHAPE America.
  • Is there a PowerPoint template that attendees should be using?
  • No, the presentation template and session arrangement are at the discretion of the presenter(s).


  • What dining and entertainment options are at or near the conference center?
  • There are a plethora of dining and entertainment options nearby the conference center, including but not limited to, Clark Planetarium, Salt Lake Temple, Temple Square, and The Gateway.
  • Where and when will registration take place?
  • The registration desk will be in the Canyons Lobby. The open hours are as follows:

    Wednesday: 7:30 a.m.-3:30 p.m.
    Thursday: 7:30 a.m.-3:30 p.m.
    Friday: 7:30 a.m.-1:00 p.m.
    Saturday: 7:30 a.m.-11:00 a.m.
  • Will there be public transportation for conference attendees?
  • The host hotel/conference center offers a free airport shuttle at scheduled times and is within walking distance of dining and entertainment options.
  • What types of sessions and workshops are being offered?
  • There will be a variety of sessions and workshops that highlight innovative practices in our respective fields; are of national significance; are relevant to health and physical education, or physical activity disciplines; and have a well-defined focus.

    Poster sessions allow presenters to display their research and findings and facilitate discussion with attendees. Oral sessions allow presenters to discuss their research and have a Q&A session with attendees.
  • How and when do I upload handouts?
  • Presenters will upload corresponding handouts before their presentation. Specific instructions will be provided at a later date.
  • Is there a mobile app to use during the conference?
  • Yes, the SHAPE America mobile app with have the 2018 PETE & HETE Conference listed under “events.” The app will allow attendees to view and plan sessions, view handouts, access floor plans and find speakers.
  • Can I earn CEUs or CHES credits at the conference?
  • Yes, attendees can earn SHAPE America Contact Hours or CHES credits. All workshops and sessions (except for general sessions, oral sessions and poster sessions) are available for credit. In order to be granted credit, CEU and CHES packets will need to be purchased during the registration process, completed, and turned in prior to leaving the conference. Credits will be evaluated, and certificates will be issued via email up to a month after the conclusion of the conference.
  • Can I purchase resources and texts onsite?
  • Yes, texts will be available for purchase during open hours at the registration desk.